Job Description:
Must have Master’s degree in Business Administration, Management, Finance or a related field.
Minimum Experience: 2 Years(2-3 years of progressively responsible professional experience in Human Res. , finance management, and office admin. Experience in an International organization desirable. Knowledge of IPSAS is advan.) Apply By: May 10, 2009
Monitors compliance with all operational systems and policies and procedures. Establishes relevant internal controls. Ensures accuracy, promptness and appropriateness of information, and reports to the Head of Office and Country Office, when required.
Certify and confirm operational transactions through the interpretation and determination of applicable policies, procedures, rules and regulations (e.g. bank accounts, disbursements within authorized limits, contractual agreements, Human resources administration, purchase of supplies and equipment).
Ensure the implementation and monitoring of HACT in providing training and orientation to staff members and partners. Ensure financial advance activities are properly carried out. Supervises the financial assessment of partners. Prepares realistic weekly cash forecast in consultation with prgoramme colleagues.
Participates in the field office and country Prgoramme and strategy, development, planning and preview/review meetings to identify staffing, administrative and operational requirements.
Review office structures and operations, and update job descriptions prior to budget preparation in line with the country Programme commitment. Prepares budget and the accompanying justification and documentation. Monitors and controls budget allotment and disbursement.
Arranges operational facilities with government authorities (e.g. customs, visas, protocol, security, accommodations.
Advises and recommends to the Head of Office when deviation from the rules and regulations may be required, and proposes alternative solutions to meet office objectives. Keep abreast of changes in business practices due to UN Reform, IPSAS, HACT, etc.
Participates in the field office and country Programme strategy, development, planning and preview/review meetings to identify staffing, administrative and operational requirements.
Implements a plan for office automation, which includes supervision of installation and/or adjustments of global computer systems, acquisitions and maintenance of hardware/software and training of staff.
Ensures the acquisition of all expendable and non-expendable property (administrative and/or Programme supplies), ensuring that procurement is made according to the organization?s rules, regulations and procedures. Controls inventory, its utilization and disposal.
HR Management: Manages recruitment of staff in an appropriate and timely manner in coordination with the country office. Provides staff briefing and orientation regarding all of the operational areas. Also provides counseling on personnel-related issues, including career development. Liaise with Country Office on all learning/development requirements.
Identifies and proposes appropriate office accommodations, ensures maintenance of premises, security of staff, equipment and supplies.
Act as the Security Focal Point in the Field Office. Ensure MOSS compliance of premises, vehicles, etc.
Supervises the procurement activities as per Field Office Units and management of warehouses.
Supervisory and team leadership ability.
Proven ability to plan, manage and monitor the effective use and safekeeping of resources.
Proven ability in judgment, initiative and ability to work under minimal supervision.
Very good communication skills. Ability to express clearly in both written and oral form.
Good analytical and negotiating skills.
Ability to organize and implement training.
Computer skills, including internet navigation, and various office applications.
Demonstrated ability to work in a multi-cultural environment, and establish harmonious and effective working relationships both within and outside the organization
Drive for results, identifying priorities and solutions through utilizing flexibility in rules and regulations.
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admin | 
04 30th, 2009| 
