Job Description:
Under the guidance and direct supervision of the Deputy Manager, Procurement; supports procurement services in large in COs ensuring high quality and accuracy of work. The Procurement Assistant promotes a client, quality and results-oriented approach in the Unit.
The Procurement Assistant works in close collaboration with the Operations, Programme and projects staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.
*Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.
*Assists in the Asset Management of the Country Office, DEX and NEX Projects, and Offices affiliated with UNDP in the UN House. Interacts with Programme/Operations Units, Projects, and affiliated offices, for ensuring timely submission of data on assets.
*Undertakes physical stock-taking exercise of both Capital and Non-Capital Items of the Country Office, DEX Projects and affiliated Offices on quarterly basis and update the record accordingly. Generate reports of both Capital/Non-Capital Assets and shares the information with the management.
*Upon receipt of both Capital and Non-Capital items, undertakes Data Entry of the said Items into Atlas and keep it updated on quarterly basis.
*Undertakes stock of the surplus items stored in the warehouse, updates the list of the items recommending disposal/transfer or sale. Provides data to the Deputy Manager, Procurement for preparation of Case Reports for submission to CAP for disposal/transfer.
*Maintains systematic Asset record;
*Assists to complete mid-year and year-end Asset Management Reports for submission to Headquarters and meets the given deadline;
*Posts advertisements of goods and services on the local, global websites and also in the print media.
*Undertakes purchases through Imprest Account petty cash, maintains complete record of payments disbursed on monthly Reports.
*Ensures best value for money for purchases undertaken from petty cash imprest account
*Maintains systematic record of procurement files/folders in the Procurement Share Drive, as directed by the Deputy Procurement Manager.
How to Apply:
UN House #12
F-7/2, Islamabad
Pakistan
92-51-8355600 ( Tel )
92-51-2655014 -15 ( Fax )
http://un.org.pk
info@un.org.pk
