Job Description:
Norway-Pakistan Partnership Initiative (NPPI) aims to provide catalytic support towards the implementation of national, provincial and district plans to improve the maternal newborn, and child health (MNCH) of poor and socially excluded people in Pakistan. UNFPA will be the one of the recipients of funds under the project. In this context, UNFPA/NPPI is seeking to recruit Administrative and Finance Assistant to be based in Karachi office.
Under the direct guidance and supervision of the Project Officer Monitoring & Evaluation, and the National Project Manager, the Administrative and Finance Assistant will assist and provide supports in the areas of finance, procurements and administration to the NPPI project in Karachi.
Results-Oriented Functional Statement:
* Follows processes and procedures, anticipates and manages operational requirements of Programme inputs under provincial execution in terms of personnel, equipment, and other Programme activities and related events to facilitate Programme delivery.
* Ensures financial reporting in accordance with UNFPA financial rules and procedures. Manages NPPI Petty cash in accordance with corporate/Country Office (CO) rules. Improves internal controls and efficiency. Takes preventive and remedial steps to rectify audit observations.
* Supports and monitors the financial performance, if requested, of NEX Programme funds in his/her province. Identifies potential over/under expenditure and suggests remedial action.
* Implements corporate systems and applications in support of finance and human resource management relevant to NPPI operations; maintains continuous and accurate/up-dated flow of information, financially and administratively, between NPPI and the Country Office.
* Reviews procurement requests and works with the NPPI and CO Operations to initiate local procurement in NPPI’s domain for equipment, supplies, and services cost-effectively and transparently. Maintains updated inventory record. Contributes to the smooth running of the office and Programme implementation.
* Provides any other administrative, financial or secretarial support, as required by the NPPI and/or the CO. Facilitates NPPI by arranging appointments and meetings.
Functional Competencies:
Independently gathers, analyses and interprets data and information from a wide range of sources using appropriate analytical tools and professional standards. Identifies warning signs based on financial analysis, probes for clarification or points of concern and presents findings.
Client orientation:
Establishes effective relationships with internal and external clients, actively supports the interests of the client and researches potential solutions to client needs. Organizes and prioritizes work schedule and addresses client needs and deadlines promptly and diplomatically.
Implementing management systems:
Maintains information/databases on system design features and develops system components. Makes recommendations relative to work-processing approaches and procedures that would lead to more efficient systems design.
Education:
Bachelors Degree (2-3 Years)
Bachelor’s degree in business administration, public administration, finance, information technology, economics or related fields is preferable.
How To Apply:
Please visit http://jobs.unfpa.org.pk/opening/detailjob.php?jid=7503
